Signed before
the work starts.
Keep every Safe Work Method Statement against the job and the contractor doing it. The crew signs digitally before high-risk work begins, and every version stays on record.
SWMS & procedures
Safe Work Method Statements by job and contractor, with digital sign-off
- Active SWMS
- 5
- In review
- 1
- Awaiting sign-off
- 2
- Fully signed
- 2
Everyone on a SWMS signs it digitally before high-risk work begins. Each signature records who signed and when.
| SWMS | Contractor | Task | Version | Signed | Status | Actions |
|---|---|---|---|---|---|---|
| Working at heights — Level 2 | Brightline Electrical | Work at height | v2 | 3/4 | Awaiting sign-off | |
| Hot work — roof plant | Coastal Plumbing & Gas | Hot work | v1 | 4/4 | Signed | View |
| Scaffold erection — east face | Northside Scaffolding | Scaffolding | v3 | 2/4 | Awaiting sign-off | |
| Strip-out — Level 2 ceilings | Redgum Carpentry | Demolition | v1 | 0/4 | In review | View |
| Roof sheeting — warehouse | Summit Roofing | Work at height | v2 | 4/4 | Signed | View |
What sits behind every SWMS.
One working-at-heights SWMS, taken apart. Each piece below is kept on the record, so nobody has to dig through a site folder to prove it was signed.
Against the job
Filed against the project and the contractor doing the work, so the right SWMS turns up by contractor, task, date or site.
Tagged by task
The high-risk work it covers and the trade doing it sit on the record, not just in the file name.
What it covers
The task it controls is plain on the record, so you can check the right SWMS is in place before anyone starts.
Sign-off state
How many of the crew have signed shows beside it, so an unsigned SWMS is obvious before anyone goes up.
Versions
An update becomes the next version. Earlier ones stay behind it, so you can see what was in effect on any day.
Signed, stamped
Every signature carries who signed and when, giving you a record of acknowledgement you can show later.
From the document to the signature.
Everything between writing or collecting a SWMS and the crew signing it on the morning of the job.
Start free trialOne place for every SWMS
Stored against the contractor and the job, and found by task, date or site
Create your own1
Write SWMS for the high-risk work your own crews do
Keep theirs on file
A subcontractor’s SWMS sits on their record, beside the rest of their documents
Digital sign-off
Anyone on the SWMS signs it from their phone before work starts
Version history
Updates become new versions, and the earlier ones are kept
A record you can show
Who signed and when, ready for a principal contractor or inspector
- Signing is open on every plan. Creating a SWMS needs Growth or above.
Signed without the clipboard.
You get the SWMS in and approve it. The crew does the signing, on their own phones.
- You
Add the SWMS
Write one for the job, or file the SWMS your subcontractor sent against the job and their record.
- You
Review and approve
Check it covers the task and the site. Any later change becomes the next version, with the earlier one kept.
- Crew
The crew signs on site
Before work starts, everyone on the SWMS signs it digitally. Each signature is stamped with who and when.
Questions people ask.
Which plans include SWMS?
Signing a SWMS is open on every plan. Creating SWMS in BusinessVault is part of Growth and above.
Can we keep the SWMS our subcontractors send us?
Yes. File them against the subcontractor’s record and the job, next to the rest of their compliance documents.
What happens when a SWMS changes?
The update becomes a new version. Earlier versions stay behind it, so you can see what was in effect on any given day.
What does a signature record?
Who signed and when, stored against the SWMS they signed.
Can we find a SWMS quickly on site?
Yes. Search by contractor, task, date or site from any device.
Get the next SWMS signed on a phone.
Start a free trial, add a SWMS for a job coming up, and have the crew sign it before they start.